Tattoo Booking Form Template Guide

A well-designed tattoo booking form saves time, reduces back-and-forth communication, and sets proper expectations before clients arrive. Whether you use paper forms, online forms, or booking software, knowing what information to collect is essential.

This guide covers what to include in your tattoo booking form and why each element matters.

Why Booking Forms Matter

Benefits of Good Forms

For artists:

• Receive complete information upfront
• Reduce consultation time
• Screen out unsuitable requests
• Prepare designs efficiently
• Professional presentation

For clients:

• Clear expectations set
• Organised booking process
• Time to consider details
• Confidence in studio professionalism

Paper vs. Digital

Paper forms:

• Simple to create
• No technology required
• Easy in-person completion
• Storage and organisation challenges

Digital forms:

• Automatic organisation
• Easy searching and retrieval
• Pre-appointment completion
• Integration with booking systems
• Environmental benefits

Essential Form Sections

Contact Information

Required fields:

• Full name
• Phone number
• Email address
• Date of birth (for age verification)

Why each matters:

Best practice: Request preferred contact method and best times to reach them.

Tattoo Details

Design information:

• Design concept/description
• Size (approximate dimensions)
• Placement (body location)
• Style preference (traditional, realistic, etc.)
• Colour or black and grey

Reference images:

• Allow image upload or ask for links
• Request multiple angles if applicable
• Ask about inspiration sources

Example questions:

• “Describe your tattoo idea in as much detail as possible”
• “What approximate size are you thinking? (e.g., 3” x 4”)”
• “Where on your body would you like this tattoo?”
• “Do you prefer colour or black and grey?”

Scheduling Preferences

Availability questions:

• Preferred days of the week
• Preferred times
• How soon they want to schedule
• Any dates to avoid

Flexibility indicators:

• How flexible is their schedule?
• Can they take weekday appointments?
• Lead time acceptable?

Medical and Health Information

Important disclosures:

• Skin conditions
• Allergies (especially to latex, ink, aftercare products)
• Medical conditions affecting healing
• Medications (blood thinners, etc.)
• Pregnancy or nursing status

Why this matters: Health information affects safety and results. Some conditions require precautions or may contraindicate tattooing.

Sample questions:

• “Do you have any skin conditions (eczema, psoriasis, keloids)?”
• “Are you allergic to any products, including latex?”
• “Are you currently taking any medications?”
• “Are you pregnant or nursing?”

Previous Tattoo Experience

Helpful context:

• First tattoo or experienced?
• Previous reactions to tattooing?
• Existing tattoos to work around or connect with?
• Previous cover-up or correction needs?

Why ask: Experienced clients have different needs than first-timers. Previous reactions inform precautions.

Optional But Valuable Fields

Budget Indication

Approaches:

• Open text field for budget
• Ranges to select (£100-£200, £200-£400, etc.)
• Understanding of pricing (“I understand estimates are given after consultation”)

Benefit: Ensures realistic expectations before time is invested.

How They Found You

Tracking options:

• Instagram
• Website
• Google search
• Referral from friend
• Walk-in
• Other (specify)

Business value: Understanding where clients come from helps focus marketing efforts.

Artist Preference

If multiple artists:

• Specific artist request
• Open to any available artist
• Interest in particular style expertise

Special Requests

Open field for:

• Specific concerns or needs
• Accessibility requirements
• Companion for appointment
• Any other relevant information

Consent and Policy Acknowledgment

Pre-Appointment Acknowledgments

Include agreement to:

• Deposit policy and cancellation terms
• Age requirement (18+)
• Health disclosure accuracy
• Photo/portfolio usage permission

Sample text: “I confirm I am 18 years of age or older. I understand the deposit of £[amount] is non-refundable if I cancel with less than [X] hours notice. I have disclosed all relevant health information accurately.”

Photo Release

Options to offer:

• Yes, you may use photos for portfolio/social media
• Yes, but only without identifying features
• No, please do not use photos publicly

Benefit: Clear permission upfront avoids awkward conversations later.

Form Design Best Practices

Keep It Focused

Do:

• Ask only what you need
• Group related questions
• Use clear labels
• Provide help text where needed

Don’t:

• Request excessive information
• Use confusing terminology
• Make everything required
• Create overly long forms

Make It Accessible

Considerations:

• Mobile-friendly (most complete on phones)
• Clear fonts and sizing
• Logical flow
• Save progress if lengthy
• Alternative formats if needed

Test Your Form

Before launching:

• Complete it yourself
• Have someone unfamiliar test it
• Check mobile experience
• Verify submissions are received
• Test any integrations

Sample Booking Form Template

Section 1: Contact Details

Full Name: _______________
Phone: _______________
Email: _______________
Date of Birth: _______________
Preferred contact method: [ ] Phone [ ] Email [ ] Text
Best time to contact: _______________

Section 2: Tattoo Details

Describe your tattoo idea:
_________________________________
_________________________________

Approximate size (e.g., 3" x 4"): _______________

Body placement: _______________

Style preference:
[ ] Traditional  [ ] Neo-traditional  [ ] Realistic
[ ] Blackwork   [ ] Watercolour      [ ] Geometric
[ ] Japanese    [ ] Fine line        [ ] Other: ______

Colour preference: [ ] Full colour [ ] Black and grey [ ] Not sure

Reference images: (upload or provide links)
_________________________________

Section 3: Scheduling

How soon would you like to schedule?
[ ] As soon as possible
[ ] Within the next month
[ ] Within the next 3 months
[ ] Flexible

Preferred days: [ ] Mon [ ] Tue [ ] Wed [ ] Thu [ ] Fri [ ] Sat [ ] Sun

Preferred times: [ ] Morning [ ] Afternoon [ ] Evening

Any dates to avoid? _______________

Section 4: Health Information

Do you have any skin conditions? [ ] Yes [ ] No
If yes, please describe: _______________

Do you have any allergies? [ ] Yes [ ] No
If yes, please list: _______________

Are you taking any medications? [ ] Yes [ ] No
If yes, please list: _______________

Are you pregnant or nursing? [ ] Yes [ ] No

Is this your first tattoo? [ ] Yes [ ] No

Have you had any reactions to previous tattoos? [ ] Yes [ ] No
If yes, please describe: _______________

Section 5: Additional Information

Approximate budget (optional): _______________

How did you find us?
[ ] Instagram [ ] Website [ ] Google [ ] Referral [ ] Walk-in [ ] Other

Is there anything else we should know?
_________________________________

Section 6: Acknowledgments

[ ] I confirm I am 18 years of age or older

[ ] I understand the deposit policy: [summary of policy]

[ ] I have disclosed all relevant health information accurately

[ ] I consent to my tattoo being photographed for:
    [ ] Studio records only
    [ ] Portfolio and social media (anonymous)
    [ ] Portfolio and social media (may include face/identifying features)

Signature: _______________ Date: _______________

Using Form Data Effectively

Before Appointments

Review submissions to:

• Understand client vision
• Prepare design concepts
• Note any health considerations
• Plan appointment duration

During Consultations

Reference form to:

• Confirm understanding
• Discuss any unclear points
• Address health concerns
• Refine design details

After Appointments

Store form data for:

• Client records
• Future reference
• Legal protection
• Marketing analysis

Summary

An effective tattoo booking form collects:

1. Contact information — How to reach the client
2. Design details — What they want tattooed
3. Scheduling — When they’re available
4. Health information — Safety considerations
5. Consents — Policy acknowledgments

Keep forms focused, professional, and client-friendly. The right information upfront makes every subsequent interaction smoother.

Simplify Your Booking Process

MyTattoo.Software includes customisable booking forms that collect exactly the information you need, integrated with scheduling, payments, and client management.

Start your free trial and see how streamlined booking improves your studio.